Privacy policy

This Privacy Notice tells you what to expect when the Blackwater Valley Countryside Trust collects personal information. It applies to information we collect about members and trustees of the Trust; volunteers; speakers and other event organisers; participants in events; applicants or grants; to people who use our website and to people who send us information about our natural environment.

Who we are and how to contact us

We are the Blackwater Valley Countryside Trust.  Our address is Ash Lock Cottage, Government Road, Aldershot, Hampshire GU11 2PS. We can be contacted at this address or by email at

The legal basis for collecting your personal data

We may use your personal information to perform any contract we may have with you and for our legitimate interests.   We have carried out an assessment of our legitimate interests, a copy of which is available on request.

What information we collect from you and what we do with it

The provision of information by you is entirely voluntary. We collect your information to manage the membership of the Trust so that we can send you newsletters and event invitations, to process orders for any products you purchase from us, to record attendance at our events, so that we can process grant applications under our Small Grants Scheme, for regulatory purposes and to keep records of our natural environment.  More information about the types of data we collect and what we do with it can be found in our Data Protection Policy.

What we will not do with your data

We will not sell or rent your personal information to third parties or transfer it to other countries.  Your data will not be used for automated decision making.

Who might we share your information with and why?

We use Membermojo to administer membership records including applications and renewals, payments, and email distribution.  We use Eventbrite for online event registration and administration. We use Virgin Money Giving to collect donations to the Trust.  We use Mailchimp to mail our newsletters.  Your information may also be shared with our partnership organisation, the Blackwater Valley Countryside Partnership and Hampshire County Council for administration purposes.   These organisations have systems to protect your data and will not share your data with third parties.  We may share information provided by you about our natural environment with other organisations with similar interests, usually in an anonymised form.

How long do we keep hold of your information?

We will not retain it for longer than is necessary.

How can I access the information you hold about me?

You can write to us or email us at the addresses provided above. If we do hold information about you, you can ask us to correct any mistakes by contacting us and providing us with the correct information.

Your rights in respect of your data

You have rights which you can exercise in relation to the information we hold about you. These include the right to withdraw consent at any time and the right to lodge a complaint with the Information Commissioner’s Office. Where we process your personal information based on our legitimate interest if no opt-out mechanism was available to you when you provided your data, you may exercise your right to object by sending an email to us at the above email address.


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Other websites

This privacy notice does not cover the links within this site linking to other websites.

Changes to our Privacy Notice

We keep our Privacy Notice under regular review. This privacy notice was last updated in June 2019.